With so many digital tools for organizing, sharing, managing, and working on documents, some businesses consider going paperless. But, how paperless should you be?
However, whether this step is feasible or not depends on each particular company and its needs. A recent article posted in Beta News discusses why transitioning to a completely paperless environment is still largely a fantasy. Even with so many digital options available for file management, most employees will need to print something in the course of their daily work.
Also, while some businesses are more apt to embrace ‘paperless’ work, others tend to be traditional in their use of paper.
How Paperless Should You Be?
This depends on a number of factors, including the following:
- Whether or not you’re obligated to print anything out. For example, a business may bow to a customer’s wish to have a printed copy of a receipt or a contract.
- Your employees’ computing habits and preferences. For some tasks, employees may feel more comfortable or get more work done with printed documents.
- Part of how you comply with regulations is to keep a printed record of certain documents.
- In some situations, employees may feel that working off of paper is more secure than a digital solution.
When enlisting managed services in Los Angeles, one of the issues you can discuss with your Managed Services Provider (MSP) is how to balance the use of traditional paper versus digital documents.
Your MSP can give you guidance on how to improve the workflow efficiency of different business activities. They can introduce you to more sophisticated kinds of digital solutions, help you train employees, and strengthen the protections you rely on for sensitive documents. You’ll be in a better position to make cost-effective decisions about balancing paperless and paper-based ways of working. Don’t hesitate to contact us for more information about our managed services.