Everyday Business Communications

Are you looking for a workplace solution that incorporates chat-based communications, calling, video meetings, and file sharing? An all-in-one business tool to keep your company connected? If so, then you need to look into using Microsoft Teams.

Microsoft Teams became available in 2017 to Microsoft users. Built on the Microsoft 365 cloud, Teams delivers a whole-business digital collaboration system that easily integrates with all of Microsoft’s Office applications. Teams enables local and remote workers to collaborate on content in real time across different devices. It’s integration with the Microsoft Office suite allows every team member to have access to the most up-to-date files, data, and schedules, providing an easier way for small groups to communicate and collaborate.

Core Competencies

Teams is a chat-based work space featuring group and private messaging, with the ability to track messages and conversations through threads. Users can create different groups with Teams for each group they are working with. Within each group, users can create different channels to organize their communications by topic. Each channel can be opened to as many users as necessary.

Since Teams is a chat based tool and allows messaging threads, users can schedule voice and video meetings based on their message threads. This workflow allows users to keep the meeting and its contextual communication linked. Files created in any Microsoft Office application can be edited within the Teams site.

Teams also allows guest-access to allow users to invite people outside of their organization or team to collaborate within Teams. This capability is huge in helping facilitate business-to-business project management.

The Teams app also allows users to make voice over IP calls from Teams client to Teams client. With Microsoft’s Office 365 Phone System, users can make, receive, and transfer calls to and from landlines and mobile phones.

Why Use Microsoft Teams?

Teams is designed to provide an easier way for small groups of people to communicate and collaborate. Communicating via group emails and sharing files via a multitude of different services is difficult and confusing with an endless amount of opportunity for missed communications, overwritten collaborations, and delayed communication. This is the problem Teams is designed to solve. Teams’ integration with Office services and Groups, allows users to seamlessly and securely switch between editing documents, sharing notes and schedules, group chat, video and voice calls. That simplicity of setting up one group within Teams and immediately having access to all of these shared features is part of what Microsoft sees as Teams’ selling point. 

As an all-in-one business solution Microsoft Teams is poised to make a big splash in the business industry, especially as it evolves with new features and tools. If you haven’t considered Teams for your business yet, take some time to check it out and compare it with other options. You might find a new business solution that will save your organization time, money, and frustration. Contact Whole I.T. Solutions for help setting your organization up with Microsoft Teams.

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