Dropbox is a great way to easily store and keep track of your important documents. Businesses can use it for employee collaboration and to go paperless. Here are five tips for using Dropbox more efficiently for your business.
Use Two-Factor Authentication
Your first step should be to turn on two-factor authentication in the menu settings. If you have important documents that you need to keep away from outsiders and hackers, this is the best way to make sure that only authorized employees have access to them.
Look At Past Versions
What if you want to see the past version of a folder? If you want to see a folder’s history, including previous changes or deletions of documents, you can do that in the “Events” option on the left-hand side of the page. Dropbox will store your past edit history for up to thirty days.
Get More Space
If you have a lot of documents, consider getting more space. You can always get a few more GB by inviting friends, but you can also pay for it. Dropbox Plus costs $9.99 a month and will give you 1TB of storage. Dropbox for Business will allow you to add more users and get even more storage.
Selective Sync
A great thing about Dropbox is that it will sync changes on all devices that you use it on. However, there are times where you may want to keep changes limited to a certain device. You can always use selective sync to choose what you want to be synced and what you don’t want to be synced.
Comment on Files
You can also comment on files by using @ followed by a team member’s email address. This will ensure that they get a notification about your comment.
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